Interlibrary Loan Forms

An Interlibrary Loan (ILL) form should be completed when one library requests from another library a copy of a work protected by copyright. Some of the rules applicable to the form are documented under the CONTU Guidelines.

Completing the ILL Form

The interlibrary loan form asks the library staff to indicate either "CCG" or "CCL" when making a request. Here is some information on making the choice.

Check CCG (Conforms to Copyright Guidelines):

1. When the request is within quantities set forth in the CONTU guidelines; or
2. When the requesting library has ordered a subscription to the publication; or
3. When the requesting library's own copy is unavailable.

Check CCL (Conforms to Copyright Law):

1. When the requesting library considers the copy a “fair use;”
2. When a copy is requested from periodical over five years old;
3. If the request is for an entire work or substantial part and where requesting library cannot obtain an unused copy at a fair price;
4. When the requested copy becomes part of the collection of the requesting library and
• the requested facsimile or digital copy of a published work replaces damaged, deteriorating, lost or stolen work for which unused copy could not be found at fair price; or
• the requesting library believes the copy is covered under “fair use."

Responsibilities of Library Borrowing the Copy

The borrowing library must keep the ILL records, both requests and fills, through the end of the third calendar year after the end of the calendar year in which the request was made.

Responsibilities of Library Providing the Copy

The providing library must ensure that copyright notice appears on the copied material.